Activity  Reservation Procedures
All units may register for activities such as caving, rock climbing, the indoor wall, the zip line, Cope course and whitewater rafting at either of the Leader Orientation meetings. After April 1, units who have paid their $200 per week confirmation fee may also reserve activities or modify their registrations through our web site.

The steps to accomplish this are as follow:

1.  Pay your troop’s $200 per week confirmation fee
2.  E-mail the Camping Secretary at camping@wpcbsa.org. If you have included your e-mail on your troop confirmation fee form, she will send an e-mail automatically. When she has received your unit’s $200 per week fee, she will provide you with a username and password. The username will be the unit number/community in a shortened format. The password will be generated by the system.
3.  There will be one username and password for each unit. We suggest that only one person access your unit’s activities records to avoid confusion. Anyone, however, may view current registrations.
4.  Users must have “cookies” and Javascript enabled on their browsers. There are no specific browser requirements other than something modern.
5.  You may then access the web site to register for the following activities:

Zipline
Rockclimbing/Rapelling
Indoor Wall
Low COPE
High COPE
Rafting
Horse Trail Rides
Caving

6. You may only register for activities in the week(s) where you have paid your confirmation fee.
7. Please pay particular notice to any costs, limits on number of people in a session or minimum ages.
8. Please be careful not to schedule any conflicts. The system will allow conflicts as some larger troops may want to utilize more than one activity at a time.
9. Please do not register for more activities than your unit will be able to attend. The system will be monitored and units exhibiting possible abuse will be contacted to clear up any misunderstandings.
10. Prior to June 15, registrations may be made to allow each youth up to one experience per activity, per week. After June 15, any open spaces may be reserved.
11. Units can register for activities until 6PM of the Thursday before their week in camp.
12. Questions? Please contact us at readsupport@wpcbsa.org and we will assist you in any way possible.

Units will be provided with a report of their activity registrations when they arrive at camp. It is recommended that this also be printed from the web site prior to arrival at camp.


Advancement Reservation Procedures
All units are encouraged to utilize the internet to register their Scouts for advancement. This includes both the First Year Camper program and merit badges. A troop utilizing this feature and the activities scheduling will ensure a tremendous, organized experience for their boys. Many features are similar to that of the activities scheduling on the web, but with several important differences.

We strongly urge that unit leaders do not schedule several Scouts for the same merit badge at the same times. This can cause a strain on the staff and their resources. It also may be unfair to other Scouts. Please make every effort to schedule Scouts for sessions throughout the day.

The steps to accomplish this are as follow:

1.  Pay your troop’s $200 per week confirmation fee
2.  Presumably you will, as a result of the activities registration, have received a username and password from the camping secretary as well as provided her with e-mail contact information.
3.  Units can add Scouts as their full payment is received by the camping secretary starting April 1. She will notify the contact person when and how many Scouts may be added based on payments. The camping secretary will be basing the number of Scouts that will be added on the amount of funds received for fees divided by the camp fee. She does not need names for each Scout as payments are received.
4.  There will be one username and password for each unit. We suggest that only one person access your unit’s advancement records to avoid confusion. Anyone, however, may view current registrations.
5.  Users must have “cookies” and Javascript enabled on their browsers. There are no specific browser requirements other than something modern.
6.  Units may only register for advancement in the weeks where you have paid your confirmation fee.
7.  The advancement registration system requires that you also input the necessary roster information into our secure system.
8.  A maximum of six advancements can be scheduled for a given Scout.
9.   A waiting list will be available for badges with class size limits. If a unit deletes a youth from a full class, the Scout whose name was first on the waiting list will be automatically be added to the period and the added Scout’s unit will be notified.
10.  Also work to ensure a boy does not have a time conflict. The system will not restrict advancement conflicts by time period.
11.  Units can register for advancement until 6PM of the Thursday before their week in camp.

Units can print out a report of all members and their registered advancements at any time.
Questions? Please contact us at readsupport@wpcbsa.org and we will assist you in any way possible.


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