Conducting Your Hornaday Project

Announcements: The project is a success only if Scouts and individuals come to help you. Thus, a well-written announcement paper containing a brief description of your project and the Hornaday award you are working on is helpful. Distribute this announcement at least three weeks in advance. Also follow-up by making phone calls or sending e-mails and try to have a list of participants a couple of days before the work day.

Work Days and Leadership: Remember that your job as a Hornaday Candidate is not to physically do the labor involved in each project, rather you are to supervise and act as the expert in all parts of the work. Organize the group of volunteers into different crews based on the types of work they will complete. Assign a crew leader to each crew and train him to know all the responsibilities of his crew. 

Service Hours: One incentive for participation in your projects is that they count toward service hours required for rank advancement. Be sure to make mention of this fact in your announcement and report the hours earned after the project is completed.

Foreseeing Problems: In your project, planning for potential problems is essential. Consider two major themes: weather related issues and help related issues. For weather problems,plan to have a weather safe location for volunteers to stay. Also, plan for low attendance and high attendance. Make sure that there are jobs to perform if a larger number of individuals attend. Compartmentalize the work so that fewer people can perform part of the project if attendance is very low.

Risk Management: Manage safety risks carefully by having equipment on hand and personnel to deal with emergency situations. A Tour Plan (filed on My Scouting) is required if you plan to have Scouts travel as part of the project workday. The TourPlan will help you plan for potential safety issues. Visit the work site and plan safety equipment that needs to be worn. Bring extra safety goggles and gloves for those who forget. Make sure that there are people on hand that know CPR and have some extra food and water for people who feel sick or need extra food. Write a safety plan as part of your documentation and then hold a safety briefing before the work begins. Be sure only adults use appropriate power tools and younger scouts are monitored.