PROCEDURE FOR PROCESSING MERIT BADGE COUNSELOR APPLICATIONS​

 

  1. Application forms should be sent directly by the applicant to the Council Registrar at the Council Service Center by mail, by email at [Click for member's page] or delivered in person. The Council’s address is 41 Saw Mill River Road, Hawthorne, NY 10532-1519. The applicant should keep a copy of the forms.
  2. The Registrar will check that the applicant is registered with Council and has current youth protection training. If the person has submitted a non-standard Merit Badge Counselor information form, the Registrar will advise the applicant to resubmit the application using the current form.   If the person is not registered with Council she will send the person an application to complete or if YPT is needed she will inform them and hold the application until training is verified.  If either or both forms are found to be incomplete or obsolete, the Council Registrar will return the forms to the applicant with a note of explanation. The applicant should review and resubmit the completed current forms to Council.
  3. Council will process the adult application (if required), record the applicant on a master list and  forward the Merit Badge Counselor Information Form to the appropriate District Merit Badge Dean or if the position is vacant to the Council Merit Badge Dean. The Dean will use his or best efforts to evaluate the Form within a week of receiving it from the Registrar.   The Registrar will follow up with the Dean should the evaluation period exceed ten (10) days.
  4. The District Merit Badge Dean will review the applicant's qualifications, and make a determination as to the applicant's qualifications as a counselor. If the applicant is found unacceptable or if the District Merit Badge Dean has questions about the applicant’s qualifications (see, e.g., Technical Qualification, below) then the Merit Badge Dean will communicate directly with the applicant.  Inquiries regarding unapproved or unresolved applications should be directed to the appropriate District Merit Badge Dean.  Any inquiry received at the Council office will always be forwarded to the respective District or Council Merit Badge Dean for handling.  If there is an impasse with respect to the credentials of an applicant, the matter will be referred to, and the question resolved by the Council Merit Badge Dean.
  5. If the applicant is approved, the District Merit Badge Dean will advise Council and the Registrar will send an email to the applicant confirming the approval.  Upon receiving the email, the Counselor is approved and may begin service. Please note: Counselors may not begin working with Scouts until notification by the Council that the application has been approved. Under most circumstances the entire process should take no more than 4 weeks.
  6. The Council will maintain copies of all applications for one year.  The Council Merit Badge Dean will keep a master list of all approved Counselors and is responsible for updating the on-line listing.
  7. Candidates may ONLY submit the Westchester/Putnam Merit Badge Counselor Application Form for consideration. All others will be returned.