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Attention Scouts, Leaders, and Parents or Guardians
Eagle Scout rank requirement 5 has been reworded. To support that change, a new Eagle Scout Service Project Workbook has been created. Scouts whose Eagle Scout service project has already been approved by the district under the former wording of requirement 5—and using the former workbook—may continue with the same workbook.

Starting Jan. 1, 2012, Eagle Scout candidates—will be expected to fulfill the revised service project requirement 5 using the new workbook. Please note there have been significant changes to the Eagle Project Workbook and Scouts, parents and Unit Leaders should make sure they understand these changes and follow the procedures as stated. Please contact your District Advancement Chair listed on the main Advancement page for further assistance

Message to Scouts and Parents or Guardians
In addition to reading the entire Eagle Scout Service Project Workbook, the candidate and his parent or guardian should consult the Guide to Advancement, No. 33088, beginning with section 9.0.2.0. The “Eagle Scout Service Project Workbook”, No 512-927, The “Guide to Advancement”, No 33088, along with the “Boy Scout Requirements book”, No. 34765, are the only official sources on policies and procedures for Eagle Scout service projects.

The Guide to Advancement, Eagle Scout Rank Application and Eagle Scout Service Project Workbook may be found here.

The Westchester-Putnam Council has established the following limited local procedures as necessary; however, all of this is done in harmony with the official sources mentioned above.

Westchester-Putnam Council Eagle Scout Rank Application Process
Overview
Every Boy Scout is eligible to earn the rank of Eagle Scout. However, the Westchester-Putnam Council Advancement Committee feels strongly that in order to fully meet all of the requirements for the rank of Eagle Scout, the Eagle candidate should display maturity and leadership throughout this Eagle process. Taking charge of the Service Project from beginning to end, taking accountability for accurate and complete information on the Eagle application form, personally communicating directly with references and maintaining a productive, meaningful presence within the unit are all important factors related to maturity and leadership that the Board of Review is encouraged to consider when an Eagle candidate appears before it. Eagle Scout is not just another rank in the Boy Scout advancement program; it is awarded to recognize mastery of Scouting which is itself a demonstration of character, fitness and citizenship. No Eagle candidate will be denied if he meets all of the requirements; however, it is very difficult to meet all the requirements without being a leader.

To help Scouts focus their efforts as they pursue their Eagle Scout award, the Council Advancement Committee has prepared the following guidelines to ensure a smooth procedure for the Scout, the unit leadership, the local council, and the volunteers who are to conduct the Board of Review. Eagle candidates should share these steps with their unit leader so that they can fully understand the procedures that must be followed. We invite all Eagle candidates to pursue this goal and offer our full support.

Requirements
1. Complete All the Requirements
Confirm all requirements have been completed: merit badges, service project, active participation, Scout spirit, position of responsibility, etc. Note that the unit leader (Scoutmaster) conference must occur before the 18th birthday, though it need not be the last item accomplished. The board of review, however, may be conducted after the 18th birthday.

In order to advance to the rank of Eagle, a candidate must complete all requirements before his eighteenth birthday.

Requirement 1: 
Be active in your unit for a period of six months after you have achieved the rank of Life Scout.

This means that you are an active, contributing member of your unit, according to the standard set by your unit leader. The Board will rely on the unit leader to determine if the candidate has been "active enough". The standard should be established at the time of the Scout's Scoutmaster Conference when he is earning his Life Scout rank and should be re-examined over time as the Scout matures. If you are not a participating member, leader and example in your unit for a total of six months after your Life Scout Board of Review date, your unit leader may not accept your performance for this requirement. Note that this time period does not have to be six consecutive months, only six months in total. The unit leader should inform the Scout immediately if participation is not adequate to enable the Eagle candidate to improve his activity level. For more details, see Guide to Advancement “”Active Participation” 4.2.3.1.

Requirement 2: 
Demonstrate that you live by the principles of the Scout Oath and Law in your daily life. List the names of individuals who know you personally and would be willing to provide a recommendation on your behalf, including parents/guardians, religious, educational, and employer references.

Simply list people who know you well. Try to get a varied selection. Don't list four teachers if you can instead select people from different areas of your life.

If you do not have an employer, it is permissible to put a line through that title and use the space to list another reference. Since a Scout is reverent, you should include a religious reference. This is to provide Board of Review members with written comments about the Eagle candidate. The Scout should communicate directly with the references by calling or writing to ask their permission to be used as a reference, and then personally sending or delivering the Reference Form. The Reference Form should be delivered to the Board of Review Chairperson confidentially. If the Scout is uncomfortable asking for a confidential reference, another reference should be selected. Please note that the Eagle candidate's parents and unit leader are not responsible for these references, the Scout is responsible. The Board of Review will be encouraged to consider the necessity of adult involvement in this reference process to be a possible area of concern. For more details, see Guide to Advancement “Demonstrate Scout Spirit” 4.2.3.2.

Request For Letter of Reference

Requirement 3: 
Earn a total of 21 merit badges, including 12 of the Eagle required merit badges listed below and 9 of your own choosing::

a. First Aid
b. Citizenship in the Community
c. Citizenship in the Nation
d. Citizenship in the World
e. Communications
f. Personal Fitness
g. Emergency Preparedness OR Lifesaving
h. Environmental Science
i. Personal Management
j. Swimming OR Hiking OR Cycling
k. Camping
l. Family Life

You must choose only one merit badge listed in items g and j. If you have earned more than one of the badges listed in items g and j, choose one and list the remaining badges to make your total of 21.

Preplanning is a necessary because some merit badges, such as Family Life or Personal Management, require at least three months to complete. List the actual merit badges you used for Star and Life ranks, as well as the rest needed for Eagle. Any checks made against the Star and Life dates you listed on your application can make it appear that you did not have enough merit badges to earn earlier ranks as per the Board of Review dates you listed for them. On the Eagle Application there are two sets of required merit badges from which you can choose to do one from each group (Emergency Preparedness or Lifesaving; and Cycling or Hiking or Swimming). Both Star and Life ranks allow you to use two from one group, like using Hiking and Swimming as two required merit badges on your Star rank. If you have done this, make sure you select one as the required merit badge (cross off the other option on the application) and list the other required merit badge as a non-required merit badge (in one of the spaces numbered 13-21). The date earned for the merit badge is the actual day the merit badge counselor signed and dated your merit badge card. Do not use the date you received it at your Court of Honor. Your unit or District Advancement Chairman can help you with dates if you do not have complete records. Don't wait until the last minute to verify that you have the correct merit badges. It is a good idea to review your merit badges with your unit Advancement Chairman right after you receive your Life Scout rank and he or she will help you spot issues or problems while you still have time to complete work. The Scout has the final responsibility for earning all his merit badges, and merit badge counselors in Westchester-Putman Council at the unit, district and summer camp levels cannot alter or relax any of the merit badge requirements for any one at any time, no matter what the circumstances.

Requirement 4: 
While a Life Scout, serve actively for a period of six months in one or more of the following positions of responsibility:

The 2009 printing of the Boy Scout Handbook inadvertently included bugler as a position of responsibility under Eagle Scout requirement 4; The requirements presented here and in the 2011 Boy Scout Requirements book are correct and official.

-Boy Scout troop: Patrol leader, assistant senior patrol leader, senior patrol leader, troop guide, Order of the Arrow troop representative, den chief, scribe, librarian, historian, quartermaster, junior assistant Scoutmaster, chaplain aide, instructor, Webmaster, or Leave No Trace Trainer.
-Varsity Scout team: Captain, co-captain, program manager, squad leader, team secretary, Order of the Arrow team representative, librarian, quartermaster, chaplain aide, instructor, den chief, Webmaster, or Leave No Trace Trainer.
-Venturing crew/ship: President, vice president, secretary, treasurer, boatswain, boatswain's mate, yeoman, purser, storekeeper, Webmaster, or Leave No Trace Trainer.

If it is not currently possible for the Eagle candidate to be elected to an office (for example, unit elections won't be held in time) there are several leadership positions that can be assigned by unit leaders, such as den chief. Again, the unit leader will determine the standard of acceptable level of service, just as he or she did in determining the acceptable level of "activeness" in requirement #1. If the unit leader does not register any complaints, the Board of Review must consider this requirement met if the total time of service is six months or more since achieving Life Scout rank. For more details, see Guide to Advancement “Positions of Responsibility” 4.2.3.4.

Requirement 5:
While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project should benefit an organization other than Boy Scouting.) The project proposal must be approved by the organization benefiting from the effort, your Scoutmaster and troop committee, and the council or district before you start. You must use the Eagle Scout Leadership Service Project Workbook, BSA publication No. 512-927, in meeting this requirement.

Eagle Project Workbook 

This is the signature requirement of the Eagle Scout award and usually is a defining event in a Scout's life. The National Eagle Service prepared the Workbook to lay out an objective process for all Eagle candidates to follow. The most important guideline that an Eagle candidate must follow is to get written approval in advance of actually beginning to work on the proposed project. This approval is necessary to save time and effort. If approval is not secured in advance, and the Service project is not satisfactory in any way, the Scout will probably have to start from scratch. Please take this approval requirement very seriously. Remember, there are several approvals required for the project. The first is the verbal approval from your Scoutmaster (or project advisor within the unit) that your idea will qualify as a valid project. You need this before spending much time writing up the detail plan. After your advisor has helped you get the written plan in order and ready to submit, you will then need several signatures in the Eagle Service Project Workbook. A responsible representative from the organization you are doing the project for is the first signature required. It is also a good idea to get a letter from the organization if possible. Next, your Scoutmaster signs, followed by the Troop Committee Chairman after you present the project to the Troop committee. The project is now ready to present to the District Advancement Committee for approval. Note: you should keep a copy of the project write-up, exactly as is presented to the various committees, in case it is lost during the approval cycle. It is very important that you do not do any of the project, except planning, until the District Advancement Chairman has given written approval. There are several excellent online resources that can offer Eagle candidates unofficial help with all steps of the Leadership Service Projects, including www.eaglescout.org. For more details, see Guide to Advancement “Service Projects” 4.2.3.3 and “The Eagle Scout Service Project” 9.0.2.0.

Eagle Scout Service Project Coaches
Many units use Eagle Scout service project “coaches.” They may or may not be part of the proposal approval. Though it is a Scout’s option, coaches are highly recommended—especially those from the council or district level who are knowledgeable and experienced with project approvals. Their greatest value comes in the advice they provide after approval of a proposal as a candidate completes his planning. A coach can help him see that, if a plan is not sufficiently developed, then projects can fail. Assistance can come through evaluating a plan and discussing its strengths, weaknesses, and risks, but coaches shall not have the authority to dictate changes, withdraw approval, or take any other such directive action. Instead, coaches must use the BSA method of positive adult association, logic, and common sense to help the candidate make the right decisions.

Coaches must be registered with the BSA (in any position) and have taken BSA Youth Protection training, and may come from the unit, district, or council level.

*The Westchester-Putnam Council Life to Eagle Committee believes that such a person should be readily available to the Eagle candidate; therefore it is recommended that an adult with the scout's unit would best fill this role.

What Is Meant by “Give Leadership to Others …”?
“Others” means at least two people in addition to the Scout. Helpers may be involved in Scouting or not, and of any age appropriate for the work. Councils, districts, and units shall not establish requirements for the number of people led, or their make-up, or for the time worked on a project. The most important thing here is that the Eagle Scout candidate exhibits leadership.

Eagle Scout Service Project Fundraising Application
The new Eagle Scout Service Project Workbook now requires the scout to file an Eagle Scout Service Project Fundraising Application, found on page 17 of the workbook. Before completing the application, it is important to read the “Procedures and Limitations on Eagle Scout Service Project Fundraising” found at the back of this application. Please note there are National Standards for fundraising that each Eagle Scout Service Project fundraiser must meet and these standards may not be waived under any circumstances. The application must be signed by the Beneficiary, Unit Leader and then lastly, brought to Council for approval and the final signature. Please note that none of these signatures may occur before the scout has obtained all four approval signatures on page 10 of the workbook allowing him to begin his project. This application must be submitted for review at least 2 weeks prior to beginning the fundraiser as is required by the workbook. Please do not wait until right before your fundraiser to file your application-it may not be approved or may have to be changed to be accepted. Some fundraisers may require proof of insurance and that cannot be granted immediately-it must be filed with the National office. Once the scout has the first 2 signatures, the application must be taken to the Council Service Center and given to Mary Ellen Galinski, Council secretary, for approval. If approved, she will sign the application and immediately return it to the scout or his designee. If disallowed, Ms. Galinski will instruct the scout or his designee why the application is invalid-please see “Procedures and Limitations on Eagle Scout Service Project Fundraising”. The application must be filled out completely and to the best of the scout’s knowledge at the time. If circumstances change and small adjustments are made such as over or under estimating the money raised or donations, there is no need to re-file. If the scope of the fundraiser must be changed, a new application may be required. All changes to fundraising should be noted in the scout’s final write-up of his Service Project Workbook. All remaining funds after the service project is complete must be given to the Beneficiary.

Mary Ellen Galinski (914) 773-1135 ext. 234

Filing a Tour Plan
There may be instances in the course of an Eagle Service Project or fundraiser where the scout may have to file a Tour Plan. These instances are the same as filing a Unit Tour Plan:
-Trips outside of council borders [Exception: not to your council-owned property]; or
-Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, the Summit Bechtel Reserve, or regionally sponsored event ; or
-When conducting the following activities outside of council or district events:

• Aquatics activities (swimming, boating, floating, scuba, etc.)
• Climbing and rappelling
• Orientation flights (process flying plan)
• Shooting sports
• Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.) .

Tour Plans must be filed at least 3 weeks prior to the service project or fundraiser and must be filled out completely with ALL proper certifications listed. Tour Plans are filed again with Ms. Galinski as above. National Tour Plans must be filed for projects or fundraisers occurring more than 500 miles from council borders. For more information see here.

Evaluating the Project After Completion
Eagle Scout projects must be evaluated primarily on impact—the extent of benefit to the religious institution, school, or community, and on the leadership provided by the candidate. There must also be evidence of planning and development. This is not only part of the requirement, but relates to practicing our motto to, “Be Prepared.” However, in determining if a project meets Eagle Scout requirement 5, reviewers must not require more planning and development than necessary to execute the project.

These elements must not overshadow the project itself, as long as the effort was well led, and resulted in otherwise worthy results acceptable to the beneficiary.

There may be instances where upon its completion, the unit leader or project beneficiary chooses not to approve a project. One or the other may determine modifications were so material that the extent of service or the impact of the project was insufficient to warrant approval. The candidate may be requested to do more work or even start over with another project. He may choose to meet these requests, or he may decide—if he believes his completed project worthy and in compliance—to complete his Eagle Scout Rank application and submit his project workbook without final approval. He must be granted a board of review should he request it. If it is thought a unit board may not provide a fair hearing, a “board of review under disputed circumstances” may be initiated. See the "Guide to Advancement" Section 8.0.3.2 for more information.

Risk Management and Eagle Scout Service Projects
All Eagle Scout service projects constitute official Scouting activity and thus are subject to Boy Scouts of America policies and procedures. Projects are considered part of a unit’s program and are treated as such with regard to policies, procedures, and requirements regarding Youth Protection, two-deep leadership, etc. The health and safety of those working on Eagle projects must be integrated with project execution. As with any Scouting activity, the Guide to Safe Scouting applies. The “Sweet 16 of BSA Safety” must also be consulted as an appropriate planning tool. It can be found online at “Scouting Safely,” www.scouting.org/scoutsource/healthandsafety/sweet16.aspx.

At the time of publication of this workbook, changes were being made to the Guide to Safe Scouting that will affect how service projects are conducted. The changes limit the use of hazardous power tools, machinery, and equipment, and also such activities as working at heights or on ladders, and driving motor vehicles.

Insurance and Eagle Scout Projects
The Boy Scouts of America General Liability Policy provides general liability insurance coverage for official Scouting activities. Registered adult leaders are provided primary coverage. Unregistered adults participating in a Scouting activity are provided coverage in excess of their personal insurance. Every council has the opportunity to participate in the BSA accident and sickness insurance program. It provides insurance for medical and dental bills arising from Scouting activities. If councils do not purchase this, then units may contract for it. In some cases, chartered organizations might provide insurance, but this must not be assumed. Most of these programs provide insurance, but this must not be assumed. Most of these programs provide only secondary coverage and are limited to registered youth and adults and those interested in becoming members.

2. Prepare the Eagle Scout Service Project Workbook
The most current workbook must be used. The workbook shows the project proposal was approved ahead of time, and then properly accepted by all parties when finished. Ideally, it will be a proud reminder of a significant accomplishment.

Eagle Scout Service Project Workbook -Available Online Only

 

3. Complete the Application
*NOTE: The Westchester-Putnam Council has established a local procedure here
The candidate must complete the official Eagle Scout Rank application, No. 512-728. No other form or application method is permitted. The application may also be printed and completed by hand. Careful review and thorough proofing will prevent delays. All dates and signatures will be verified by council; pay special attention to the following red-flag items

-Dates: Joining, birth, First Class through Life boards of review, all merit badges, positions of responsibility with “FROM” and “TO,” Eagle service project final signature, Scoutmaster (unit leader) conference, Eagle board of review, and other signatures called for below.
-Signatures: Applicant, unit leader, and unit committee chair. (Remaining signatures come later.)
-References: Must list all six. If not employed, it is permissible to put a line through that title and use the space to list another reference. If not affiliated with an organized religion, then the parent or guardian provides this reference.
-Merit badges: Dates as mentioned above; check the unit number in which each badge was earned. Attach the Application for Alternate Eagle Scout Rank Merit Badges, if applicable.
-Position of responsibility: Must be one of those listed for Eagle Scout rank, and must relate to the unit where the Scout is registered and active. For example, “SPL” would not be used by a crew member.
-Attachments: Service project workbook, statement of ambitions and life purpose, and listing of positions, honors, and awards.

Requirement 6: 
Take part in a Scoutmaster conference with your unit leader. Attach to this application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations during which you demonstrated leadership skills. Include honors and awards received during this service. The statement is an excellent opportunity for the Eagle candidate to tell members of the Board of Review about life outside of Scouting. List all the various awards and honors achieved or anything else that the Scout can show to demonstrate leadership skills, such as a letter from a principal or volunteer organization. The Scoutmaster Conference is the same format as those held for prior ranks, but the standard is raised. Make sure all the requirements have been completed and have everything ready for him or her to review. You might want to talk to him/her ahead of time to see what is expected in the way of documentation when you have the conference. Remember, this conference is a requirement for Eagle Scout and must occur prior to the candidate's 18th birthday. For more details, see Guide to Advancement “Unit Leader (Scoutmaster Conference)” 4.2.3.5.

Eagle Application 

4. Obtain Required Signatures
The unit leader and committee chair signatures represent approval for the candidate to move on to a board of review. In providing them, the signers carefully check the application. If there are “red-flag” issues (see above), such as time spans between ranks that don’t meet the requirements, then the dates should be confirmed. If they are correct but do not fit the requirement, then the Scout, parents, or unit leader should contact the district advancement chair for guidance. Usually, as with unavoidable discrepancies, a letter of explanation will be helpful in addressing the issue. For more details, see Guide to Advancement “Obtain required signatures” 9.0.1.4. If either approval is withheld, the Scout, if he desires it, must still be granted a board of review. For details, see “Initiating Eagle Scout Board of Review Under Disputed Circumstances,” 8.0.3.2.

5. Submit to Council Service Center
*NOTE: The Westchester-Putnam Council has established a local procedure here

Life Scouts going for the rank of Eagle must have the contents of their application verified immediately following their Scoutmaster Conference and prior to Board of Review.
Contact Dawn Niece at our council service center. (914) 773-1135 x245.
By Appointment Only

Eagle Rank Application: Candidate or a representative for the candidate must bring the Eagle Rank Application to council to have all Rank Dates, Signatures, References, Merit badges and Position(s) of responsibility checked against council records. It is suggested that blue cards be brought along to address any discrepancies.

6. Council Verifies Application
*NOTE: The Westchester-Putnam Council has established a local procedure here

If information in ScoutNET or council files is incomplete, the Scout or the unit will be asked to provide certificates, blue cards, or other suitable proof that merit badges and ranks were earned and that dates are accurate. If everything is correct, the council provides a certification signature. (Ideally, this will concur with #5) The board is scheduled only after the council-certified application is received.

Eagle Scout candidate is responsible to confirm any related material is correct and up-to-date. Immediately following Council verification, the Eagle Rank Application, Service project workbooks and related material should be delivered to Troop Advancement Chair or Committee Chair for safe keeping until the Board of Review..

Board of Review Scheduled
Generally, the Unit Advancement or Committee Chair will schedule the Eagle Board of Review with a District Advancement Representative at a time at is mutually convenient for all parties. The Board of Review may occur, without special approval, up to 3 months after the scouts 18th birthday.

7. References Contacted
*NOTE: The Westchester-Putnam Council has established a local procedure here

Everyone listed on candidate’s Eagle application in requirement #2 should write a recommendation letter. The letter of Recommendation are confidential and not to be returned directly to the candidate. Letters should be sent or delivered in a sealed envelope with candidate’s name to Unit Committee person designated to collect Eagle recommendation letters.

References will not be contacted unless it is necessary to do so. Letters of reference are confidential; they are used by the Eagle Board of Review to determine whether the candidate has met the requirements to become an Eagle Scout. The Eagle candidate should have contacted those individuals listed as references before including their names on the application.

The Eagle candidate should not be involved personally in transmitting any correspondence between persons listed as references and the members of the Board of Review. These reference checks are confidential, and their contents are not to be disclosed to any person who is not a member of the Board of Review. Completed reference responses of any kind are the property of the council and are confidential, and only review-board members and those officials with a specific need may see them. The responses are not to be viewed by, or returned to, the Scout. Doing so could discourage the submission of negative information. For the same reason, those providing references shall not be given the option of waiving confidentiality. Once a review has been held, or an appeal process conducted, responses shall be returned to the council, where they will be destroyed after the Eagle Scout credentials are released or the appeal is concluded.

Requirement 7: Successfully complete an Eagle Scout board of review.
It is the policy of the Westchester-Putnam Council that Eagle Boards of Review be conducted at the unit level under the supervision of a District Advancement Committee Representative. An Eagle Board of Review shall consist of 1 District Advancement Committee Representative plus 2 to 5 local unit representatives. One representative from the Unit serves as the Eagle Board of Review Chairman. All persons MUST be at least 21 years old and need not be registered with the Boy Scouts of America, but they must have an understanding of the rank and the purpose and the importance of the review. An Eagle Board of Review must have a minimum of 3 members, a maximum of 6 members. A board of review cannot be denied or postponed due to unresponsive references. For details, see Guide to Advancement “Boards of Review,” 8.0.3.0.

8. Application Returned to Council Service Center
*Please note there has been a change to this procedure
If a board of review approves a candidate, ONLY the signed application, reference letters, Eagle Rank Advancement Report (if available) and other confidential information are returned to the local council by the Unit Chairman of the Board of Review or their designee. Whoever makes the delivery to council must maintain the security of these items keeping in mind the confidential material may not be shared with anyone other than the Board of Review members. The service project workbook along with any exhibits and statement of ambitions and life purpose (requirement 6, Eagle Scout Rank application) are returned to the Scout. The scout must maintain security of these items until the Eagle Award has been approved by National. If approval is denied, all materials are returned to the Council. The statement of ambitions and life purpose, as noted on the Eagle Scout Rank application, is an official rank requirement. It will be added to the requirements shown in official literature.

9. Council Sends Application to National Advancement Team
At the council the Scout executive signs the application, certifying proper procedures were followed. The application is then entered into ScoutNET, filed locally, and sent electronically to the national Advancement Team. In special cases, such as those for Lone Scouts or Scouts more than six months past their 18th birthday, councils must submit applications via mail, email, or fax for manual processing.

10. National Advancement Team Returns Credentials
The Advancement Team validates all applications received and generates the credentials. Staff members then print, package, and mail the certificate, pocket card, and congratulatory letter to the council. The date used on the certificate will be the date of the Board of Review. The Eagle Award must not be sold or given to any unit until after the certificate is received by the Council Service Center. The Eagle Scout Court of Honor should not be scheduled until Westchester-Putnam Council receives the Eagle Scout rank credentials.

If everything is in order, please allow 4-6 weeks for National certification, receipt of credentials and congratulatory letters to be available for pick-up. If an Advancement Report was not submitted along with Application in #8 an Eagle Rank Advancement Report must be submitted upon pick-up.

Eagle Invitation Suggestion List 

Eagle Congratulatory Letters

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