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Fundraising Fundraising Issues

The new Eagle Scout Service Project Workbook now requires the scout to file an Eagle Scout Service Project Fundraising Application, found on page 17 of the workbook. Before completing the application, it is important to read the “Procedures and Limitations on Eagle Scout Service Project Fundraising” found at the back of this application. Please note there are National Standards for fundraising that each Eagle Scout Service Project fundraiser must meet and these standards may not be waived under any circumstances.

Projects may not be fundraisers. In other words, the candidate may not stage an effort that primarily collects money, even if it is for a worthy charity. Fundraising is permitted only for securing materials and otherwise facilitating a project. And unless it involves contributions only from the beneficiary, or from the candidate, his parents or relatives, his unit or its chartered organization, or from parents or members in his unit,it must be approved by the local council.

The application must be signed by the Beneficiary, Unit Leader and then lastly, brought to Council for approval and the final signature. Please note that none of these signatures may occur before the scout has obtained all four approval signatures on page 10 of the workbook allowing him to begin his project.This application must be submitted for review at least 2 weeks prior to beginning the fundraiser as is required by the workbook. Please do not wait until right before your fundraiser to file your application-it may not be approved or may have to be changed to be accepted. Some fundraisers may require proof of insurance and that cannot be granted immediately-it must be filed with the National office.

Once the scout has the first 2 signatures, the application must be taken to the Council Service Center and given to Mary Ellen Galinski, Council secretary, for approval. If approved, she will sign the application and immediately return it to the scout or his designee. If disallowed, Ms. Galinski will instruct the scout or his designee why the application is invalid-please see “Procedures and Limitations on Eagle Scout Service Project Fundraising”.

The application must be filled out completely and to the best of the scout’s knowledge at the time. If circumstances change and small adjustments are made such as over or under estimating the money raised or donations, there is no need to re-file. If the scope of the fundraiser must be changed, a new application may be required. All changes to fundraising should be noted in the scout’s final write-up of his Service Project WorkbookAll remaining funds after the service project is complete must be given to the Beneficiary.

Mary Ellen Galinski (914) 773-1135 ext. 234

The Scout must make it clear to all donors or event participants that the money is being raised on behalf of the project beneficiary, which will retain leftover funds. Should any donors want documentation of a gift, this must be provided through the project beneficiary, not the Boy Scouts of America. Once collected, money raised must be turned over to the beneficiary or the candidate's unit until needed for the project. If the unit receives the funds, it must release any excess to the beneficiary once expenses have been paid.

If the beneficiary is not allowed, for whatever reason, to retain any excess funds, supplies, or materials, the beneficiary should be asked to designate a suitable charity to receive them or allow the unit to retain the funds. The unit must not influence this decision.

The crowdfunding surge has led many Scouts to wonder whether their Eagle project could benefit from this source of money. The answer: Yes, boys working on their Eagle project are permitted to use these sites to raise funds for materials, equipment rental, professional services, etc. Nonprofits like Scouting can launch projects on websites such as Kickstarter, but only to fund a specific project. How should a Scout use extra money raised beyond his goal? Traditionally, a Scout who raises more money than needed simply donates the excess funds to the project beneficiary. But any extra crowdfunding monies would need to be put back into the project. For a playground, for example, a Scout could get more expensive see-saws. To avoid this, a Scout could stop accepting donations once he reaches his goal.

For additional detail see "Procedures and Limitations on Eagle Scout Service Project Fundraising," found in the Eagle Scout Service Project Workbook, No. 512-927, on the reverse of the Eagle Scout Service Project Fundraising application.

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